The EU General Data Protection Regulation (GDPR), which comes into force in the UK and across all the member states of the EU on 25 May 2018, is the biggest shake-up to Europe’s privacy laws for 25 years.
It will strengthen and ultimately replace the existing Data Protection Act (1998) and is designed to protect the personal data and privacy of citizens across Europe. GDPR will not be affected by the UK’s exit from the EU.
This means that all businesses that hold and process personal information will need to have appropriate processes and policies in place for handling this type of data.
How is Peplows preparing for GDPR?
Peplows has always taken managing data extremely seriously. We are already compliant with the Data Protection Act and our compliance with GDPR will build on this foundation. We have been working across all areas of our organisation, and with our suppliers, to make further improvements ahead of 25 May.
To ensure we are compliant with GDPR, we have or will be:
- Training all our staff on the new regulations
- Updating our processes and policies for privacy and data protection
- Introducing a portal (a secure, simple and direct way of sharing and accessing documents) for all exchanges of personal and confidential data via the internet
- Removing old and obsolete records
- Reviewing IT security and making improvements where necessary
- Reviewing and improving marketing processes
What information do Peplows hold about you?
To provide services and information to you as a client or contact, we need to hold and process personal data.
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Some of the personal information
we may hold on you
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Why we obtain and process this information
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Your name
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To fulfil our contractual obligations to you.
To provide you with information about Peplows, our services and our events.
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Your date of birth
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To fulfil our contractual obligations to you.
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Your telephone number
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To fulfil our contractual obligations to you.
To provide you with information about Peplows, our services and our events.
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Your email address
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To fulfil our contractual obligations to you.
To provide you with information about Peplows, our services and our events.
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Your location
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To fulfil our contractual obligations to you.
To provide you with information about Peplows, our services and our events.
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Your Unique Taxpayer Reference number
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To fulfil our contractual obligations to you.
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Your National Insurance Number
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To fulfil our contractual obligations to you.
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Rights you have concerning your personal data
The Information Commissioner’s Office website lists the data protection rights for individuals under GDPR. They include:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object
You can request any of the above by speaking to your usual Peplows contact.
For more information regarding GDPR, please click here.